
The e-petition asking the Prime Minister to "reduce the classified period for census data from 100 years to 70 years" has now closed. This is an email response from HM Government.
Re: the e-petition calling for the closure period on census data to be reduced from its present 100 years to 70 years for the 1911, 1921 and 1931 censuses.
The Government understands the frustrations this delay can cause, particularly to people who are researching their family history. But these frustrations have to be balanced against the assurances given to people at the time about confidentiality. This also has implications today, for public confidence in the privacy of information which people provide in future censuses.
Clearly, the importance of the personal information provided in the census is that it enables a detailed and accurate picture to be built up of our society. This is of great assistance to Government and to the community as a whole in helping shape policies and set priorities for the future. But unless people believe that the personal data they provide - which includes details of their occupation and who is living with them - will remain confidential and secure as they have been promised, the danger is that they might feel reluctant to give sensitive information.
It is for this reason that there is a policy of a 100-year delay before releasing the personal data in the census. The purpose is to minimise the risk of embarrassment both to those living and to their immediate descendants. The Government does not believe this policy should be altered or the explicit assurances given to people at the time broken.
You might like to know, however, that the 1911 census was not taken under this Act. The census returns are held by the National Archives, not the Office for National Statistics. Plans are underway to set up an on-line search service of the 1911 census by 2009, although again personally sensitive material will not be released until 2011. The National Archives will also respond to certain requests for information on the 1911 census under the Freedom of Information Act.
On a sadder note, the 1931 census records were destroyed by fire during the Second World War.
We know this reply will disappoint many people, but hope you will understand that in the long-term, the reasons given are in the best interests of preserving the census for future generations.
Firstly, ONS intends to close its public search facility, currently
located at the Family Records Centre (FRC) in Islington, and instead to
make indexes available at The National Archives (TNA) in Kew. The
relocation is expected to be complete by April 2008. The services
currently provided by ONS in Islington will then cease. (When TNA
announced earlier this year that it intended to relocate from the FRC
1st Floor to Kew, ONS said that it would be reviewing the services it
offered at the FRC on the Ground Floor.)
The News Release can be read at
http://www.statistics.gov.uk/pdfdir/frc0107.pdf but, as its wording
is open to misinterpretation, the FFHS has contacted the Project Manager
of the Digitisation of Vital Events (DoVE) team at Southport for
clarification.
What we have been told will be available at Kew are the indexes to Births, Marriages and Deaths, not the records themselves (i.e. full registration details will still only be obtainable by purchasing copy certificates).
Furthermore, the DoVE Project will not have been completed at the time the relocation takes place. For those records that have been digitised and re-indexed, the newly produced indexes will be accessible on computer screens at Kew. Where digitisation will not have been completed, it is the existing indexes that will be made accessible: we understand that ONS have not yet established with TNA whether these will be the binders currently in use at the FRC or whether, because of space constraints, they will need to be provided in microfiche format.The FFHS is scheduled to hold its periodic liaison meeting with the DoVE Team next week, and we will continue to keep you posted with the latest information on the DoVE Project as soon as it is available.
The second announcement from ONS today is that is also proposing to close its London headquarters at Drummond Gate, Pimlico, by 2010.Most of the 600 staff will move to Newport, South Wales, as part of a government programme to move jobs out of London, the ONS said. A small number of staff will go to Titchfield, in Hampshire, whilst the remainder numbering 100 or so will move to the FRC building.
Although this news does not apparently appear on the ONS website, fuller details can be viewed at http://news.bbc.co.uk/1/hi/business/6267087.stmGeoff Riggs,
Chairman,
Federation of Family History Societies
www.ffhs.org.uk
secretary@devonfhs.org.uk Registered Charity No. 282490